Sr. Executive Personal Assistant | Family Office

Cleveland-based family seeks a detail-oriented, mature, highly organized Full Time Executive Personal Assistant with 5+ years experience to support an UHNW female Principal. This position involves extended periods of travel, and the Executive Personal Assistant must be flexible to work long days, weekends and holidays as necessary. Seeking a professional with a service heart and very high EQ/emotional intelligence, who understands that personal service is all about understanding and achieving the Principal’s objectives and priorities. Candidate must have a minimum 7+ years’ experience as a personal/executive/travel assistant with experience working for UHNW individuals. The candidate will be based out of the Cleveland Ohio area. Job longevity and exceptional references are a must.  

Job responsibilities include, but are not limited to:  

• Scheduling appointments and liaising with personal service vendors 

• Planning and executing travel itineraries, coordinating logistics with private flight operations teams and staff members. 

• Purchasing, shipping, and tracking gifts. 

• Preparing design boards for interior design engagements and event planning. 

• Running errands for the Principal as needed. 

• Planning and assisting with entertaining for private family events. 

• Creating and maintaining inventory lists for wardrobe, decorations, dishware, event napkins, linens, and household inventory look books.  

Requirements:  

• Ability to booking appointments while anticipating the needs of the Principal to smoothly transition from one into another. 

• Ability to coordinate calendar information and double check appointments, drivers, food times and communications across cross functional teams. 

• Ability to do in depth research on any subject and present results with detail and photos.   

• Adept at creating meeting agendas, preparing materials and photos, and  distributing before meeting. 

• Ability to anticipate upcoming gift giving ideas for birthdays, events, and occasions 

• Ability to be thoughtful and present ideas and options in a cohesive way in different media depending on subject and Principal preference, whether printed pictures or idea boards, and execute through project completion. 

• Knowledge of formal table settings, flower arrangement placements, and menu cards 

• Ability to read an event schedule and cross reference with the Principal’s schedule, property schedule, staff, and chefs schedules. 

• Availability to assist with event planning from inception through completion. 

• On-call 24/7 and able to communicate via email and text in a timely manner.  

• Ability to thrive in an ever-changing environment while remaining highly organized and responsive.  

Additional Requirements:

• Excellent references from current and previous employers.
• Minimum 5+ years related experience working in a similar role for a private family.
• Bachelor’s Degree from an accredited College or University preferred.
• Adept at using technology.
• Valid Driver’s License; Clean driving record.
• Must be proficient in written and spoken English.
• Legally able to work within the United States.
• Clean background check.

 Please submit salary requirements along with resume.  Thank you.